12 Priceless Tools and Software For Hosting Virtual Events

Virtual events are here to stay. In a recent survey, we found that 68% of organizers plan to have a virtual component at their next in-person event, and 53% of organizers are “focused” or “very focused” on a virtual events strategy for 2023.

From the convenience and inclusivity that virtual events offer to the endless possibilities that a lower budget offer, there is still a lot you need to know and questions you have to ask to pull off a memorable and high-impact virtual event.

• What type of virtual event software will you use?
• Will you broadcast live, simulive, or on-demand?
• What kind of engaging experiences will you offer your attendees to make it worth their while?
• What tools and virtual event software will help you plan, execute, and measure your event?
• How will you deliver an inclusive, diverse, and accessible experience for all attendees?

Whether you are hosting a simple webinar, a full-scale virtual conference, or an internal happy hour, leveraging event tools will allow you to create a great environment. In the virtual world, your digital environment is your venue, so using these tools is an important part of creating a great event and an engaging experience.

1. Miro: Dynamic and Fun Collaboration

Digital workspaces like Miro are perfect for engaging attendees because people respond well to interactive visuals. Miro allows users to collaboratively brainstorm, plan, mind map, and more. In fact, at INBOUND 2022, we held an interactive workshop that had attendees collaborating in Miro and we use Miro boards in our own internal meetings to collaborate on everything from sprint planning to website brainstorming.

2. Captello: Event Engagement and Gamification

3. Preciate: Realistic Virtual Networking Experiences

4. Jublia: Data-driven Audience Networking

Jublia is the first networking platform focusing on audience engagement through a data-driven process. Jublia empowers you to grow your events by engineering audience interactions to maximize customer satisfaction, and it’s all delivered on the foundation of an intelligent recommendation engine. Matchmaking, engagement analytics, and the ability to work with hybrid or virtual events make Jublia a great partner for your next event.

5. Braindate: Next-level Virtual Event Networking

6. twine: Tools To Power Meaning and Connection

The easiest way to add serendipity, matchmaking, and automated breakouts to internal virtual meetings, twine’s mission is to power conversations that lead to personal and professional growth. Event planners, team leaders, and managers use twine to spark meaningful conversations that create a sense of belonging, camaraderie, connection, and impact. Not sure twine can handle your virtual audience size? Well, twine can handle up to 10,000 attendees simultaneously! 

7. Verbit: Translation and Transcription Services

8. 3Play Media: Virtual Event Accessibility Services

You may have gone virtual to expand your audience, but are you reaching everyone in a way that is inclusive and accessible? Boston-based 3Play Media offers an integrated video accessibility platform with patented solutions for closed captioning, transcription, live captioning, audio description, translation, subtitling, accessibility compliance, and so much more. Plus? They integrate with leading virtual event software like Bizzabo. 3Play Media is the authority in the video accessibility space, whether you’re running a live, on-demand, or hybrid event.

9. Interprefy: Translation and Captioning Services

With Interprefy, event participants can enjoy real-time interpreting and live captions in their chosen language on any platform. Interprefy is loved by teams at organizations of all shapes and sizes, including Google, The White House, UEFA EURO 2020, and GlaxoSmithKline. Whether your event is fully virtual or hybrid, Interprefy is flexible, scalable, and can even support virtual events at the last minute.

10. KUDO: Multilingual Accessibility and Inclusion

11. Taggboxx: Amplifying Social Content

Taggbox For Virtual Events and Live Streams from Taggbox on Vimeo

Taggbox lets you leverage user-generated content (aka UGC) before, during, and after your virtual events. With Taggbox, you can integrate real-time social media feeds with whatever virtual event you’re running: AMA sessions, virtual fairs, webinars, live events, and more. Leveraging UGC lets you amplify the voice of your fans and customers in an interactive, engaging, and socially dynamic way. Give exposure to sponsors and exhibitors and gain measurable data insights and analytics.

12. Bizzabo: Software To Create a Virtual Environment and Venue

For virtual sessions that require scale, broadcasting, and highly produced presentations, look no further than Bizzabo’s intuitive, all-in-one, scalable event management software. Bizzabo’s Event Experience OS is perfect for keynotes, webinars, product demos, hybrid sessions, large panels, and any size or type of virtual event your team can dream up. With rich engagement and networking features, audience reactions, chat, Q&A, top-notch support from real humans, and more, you can host unforgettable goal-crushing virtual events with Bizzabo.

Bizzabo offers virtual event production and streaming services to help you stream high-quality live video to your attendees. Bizzabo also has both in-house and native production services, so you don’t have to outsource and find yet another vendor. Bizzabo’s platform lets you stream live to thousands of attendees without compromising the production value of your virtual event.

Summing Up: Your Virtual Event Marketing Tools

When looking at hosting your next virtual event, consider investing in tools to help you deliver a high-quality audio and visual experience and promote attendee engagement throughout your virtual event.

You can combine your virtual event tools with your event management platform to tackle the virtual world to deliver a comprehensive event experience to reach attendees wherever they are.