We do not currently require you to provide Personal Information in order to have access to general information available on the Services. But, we do receive and/or collect Personal Information from you in the following ways:
To use certain Services, you will be required to create an account (“Account”). We offer different options to create an Account, including
3.2 "Contact Us" Information.
If you send us a “Contact Us” request, whether by submitting an online form that we make available or by sending an email to an email address that we display, you will be required to provide us with certain information, such as your name and email address in order to send the message to us. If you wish to contact Bizzabo by regular mail, the updated Bizzabo physical addresses are available at: https://www.bizzabo.com/contact.
3.3 Share with Friends Service.
The Services enable you to invite your friends to use our Services by sending them an invitation email message or a text message. You may do so by: (i) using the Services to send or post an invitation message via your Third Party Account; and/or (ii) using the Services to send an invitation email to your friend’s external email address. If you send or post an invitation message, we will store Personal Information about the recipient such as their email address or their third party website account user name and ID.
3.4 Location Data.
We provide certain location-based services (“Location Services”) in connection with the Services that are dependent on data related to the geographic location of your mobile device used for the Service (“Location Data”). If you choose to participate in these Location Services, you agree that we will collect or obtain your Location Data. You may use the settings on your mobile device to turn off location-sharing features.
Some parts of the Services enable you to build a public profile in connection with your Account (“Public Profile”). Your Public Profile will include your name and other information that you choose to include in your Public Profile, such as your gender and a profile picture, and you can control which such information will appear on your Public Profile. In some cases, even if you do not create a Public Profile, the applicable Event Organizer may create a public profile for you, based on the information you provided while registering for the Services or event, and publish such public profile amongst the profiles of other attendees of such event (the “Event Community”). If you do not want the Event Organizer to create such a public profile for you and publish it automatically within the Event Community, opt out by visiting your Account settings. PLEASE USE CAUTION WHEN UPLOADING CONTENT TO YOUR PUBLIC PROFILE. THE DATA THAT YOU UPLOAD WILL BE AVAILABLE TO OTHERS.
3.7 Log Files.
We will make use of log files. Log files are files automatically generated by our information systems and record system. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We use such information to analyze trends, administer the Services, track users' movements in connection with their use of the Services, and gather demographic information.
3.8 Cookies and Other Tracking Technologies.
Our Services utilize “cookies” -- anonymous identifiers and other tracking technologies -- in order for us to provide our Services and present you with information that is customized for you. A “cookie” is a small text file that may be used, for example, to collect information about activity on the Services. Certain cookies and other technologies serve to recall Personal Information, such as an IP address, previously indicated by a user. Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser. NOTE THAT DISABLING COOKIES ON YOUR BROWSER MAY AFFECT YOUR USER EXPERIENCE WITH THE SERVICES.
3.9 Mobile Device Data.
We collect limited information from your mobile device in order to provide the Bizzabo Service. Such information includes your mobile device type, mobile device ID, and date and time stamps of Services use. In addition, we deploy analytics technologies within the Service to help us gather aggregate statistics.
Publicly Available Information. Your Public Profile and any publicly available content that you post on or via the Services (“User Submissions”) will be publicly available to other users of the Services and will also be accessed and used by people off the Services. For instance, if you view another user’s profile or "like" a certain event within the Services, such information can be viewed by others. The notices and tools that we provide on the Services should help inform you which information will be made publicly available. If you publish your contact information in any User Submissions or as part of your Public Profile, you may receive unsolicited messages from other users of the Services or the public. WE ENCOURAGE YOU TO ONLY POST INFORMATION THAT YOU ARE SURE YOU WANT TO BE ACCESSIBLE TO ANYONE.
If you submit, or we collect, Personal Information through the Services, then we will use such Personal Information in the following ways:
You may choose not to receive future promotional, advertising or other Services-related emails from us by selecting an unsubscribe link at the bottom of each email that we send. Please note that even if you opt out of receiving the foregoing emails, we will still send you a response to any “Contact Us” request as well as administrative emails (for example, in connection with a password reset request) that are necessary to facilitate your use of the Services. At all times, you may choose whether or not to provide or disclose Personal Information. If you choose not to provide mandatory Personal Information, you may still visit parts of the Services, but you may be unable to access certain options, programs, offers, and services that involve our interaction with you.
You may use the settings on your mobile device to turn off location-sharing features. If you do not want the Event Organizer to create a public profile for you and publish it automatically within the Event Community, opt out by visiting your Account settings.
To the extent that you do provide us with Personal Information, we wish to maintain accurate Personal Information. If you would like to delete or correct any of your other Personal Information that we are storing, you may use the tools that we make available on the Services or you may submit an access request by sending an email to firstname.lastname@example.org. Your email should include adequate details of your request. Notwithstanding the foregoing, we will retain certain Personal Information as described in the Data Retention section in this policy. To assist you with your request to access and rectify your personal information, we will need to ask you to provide us certain credentials to make sure that you are who you claim to be. We may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others or would be extremely impractical (for instance, requests concerning information residing on backup tapes). We may redact from the data which we will make available to you, any personal information related to others.
The Services are not structured to attract and are not intended for use by children under the age of 13 years. Accordingly, we do not intend to collect Personal Information from anyone we know to be under 13 years. If we learn that we have collected Personal Information from a child under 13 years, we will delete that information as quickly as possible. If you believe that we might have any such information, please contact us at email@example.com.
The security of Personal Information is important to us. We follow generally accepted industry standards, including the use of appropriate administrative, physical and technical safeguards, to protect the Personal Information submitted to us. These measures and controls are governed by the ISO 27001 information security international standard. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security or confidentiality. If you have any questions about security on the Service, you can contact us at firstname.lastname@example.org.
In the event that we are acquired by or merged with a third party entity, or in the event of bankruptcy or a comparable event, we will transfer or assign your Personal Information in connection with the foregoing events.
California Civil Code Section 1798.83 permits our customers who are California residents to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes. To make such a request, please send an email to email@example.com. You can also write to us. Our updated office addresses are published on our "Contact Us" page, at: https://www.bizzabo.com/contact. Please note that we are only required to respond to one request per customer each year.
We do not currently respond or take any action with respect to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party web sites or online services. We will allow third parties, such as companies that provide us with analytics tools, to collect personally identifiable information about an individual consumer’s online activities over time and across different websites when a consumer uses the Services.
Currently, we store and process information solely in the US, including in sites operated and maintained by cloud-based service providers.
If you are a resident in a jurisdiction where transfer of your personal information to another jurisdiction requires your consent, then you hereby provide us your express and unambiguous consent to such transfer. The data that is transferred will be subject to the Privacy Shield Principles.
In compliance with the Privacy Shield Principles, we commit to resolve complaints about our collection or use of your personal information. EU individuals with inquiries or complaints regarding our Privacy Shield policy should first contact our privacy team at: firstname.lastname@example.org.
We have further committed to refer unresolved Privacy Shield complaints to JAMS, an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please visit https://www.jamsadr.com/file-an-eu-us-privacy-shield-claim for more information or to file a complaint. These services are provided at no cost to you.
We commit to cooperate with the panel established by the EU data protection authorities (DPAs) and comply with the advice given by the EU DPAs with regard to human resources data transferred from the EU in the context of the employment relationship.
If your Privacy Shield complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See Privacy Shield Annex 1 at https://www.privacyshield.gov/article?id=ANNEX-I-introduction Contact details for the EU data protection authorities can be found at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
In compliance with the Privacy Shield Principles, we commit to resolve complaints about our collection or use of employees’ Personal Information. Current or former employees with inquiries regarding the Privacy Shield or who wish to submit a complaint concerning the handling of their Personal Information should first contact us at: email@example.com. Current or former employees who are not satisfied with the internal resolution of a complaint may seek redress from the panel established by the EU DPAs. We will cooperate in investigations by, and comply with the advice of, the panel with regard to an employee’s Personal Information transferred from the EU in the context of the employment relationship.
We are subject to the jurisdiction and enforcement authority of the U.S. Federal Trade Commission (FTC).
We may be liable for the onward transfer of EEA Personal Information to agent third parties pursuant to the Privacy Shield unless we can prove that we were not a party to the actions giving rise to the damage.
If EU data protection laws apply to the processing of your personal information under this policy, then the following additional details apply.
For the purposes of the Services, Bizzabo is a data processor. Bizzabo's data processing addendum, which is available at: https://www.bizzabo.com/privacy/dpa, applies to such processing.
A summary and further details about your rights under EU data protection laws, is available on the EU Commission's website at:https://ec.europa.eu/info/law/law-topic/data-protection/reform/rights-citizens_en.
If we need to delete data following your request, it will take some time until we completely delete residual copies of the data from our active servers and from our backup systems. If you have any concerns about the way we process your personal information, you are welcome to contact our privacy team at: firstname.lastname@example.org. We will look into your inquiry and make good-faith efforts to respond promptly.