Welcome to our event! This agreement governs your use of the software that allows you to register, explore, share your experience and interact with us and other participants at the event (the “Service”). By clicking the “accept” or “ok” button, and/or by using the Service, you expressly acknowledge and agree that you are entering into a legal agreement and have understood and agree to comply with, and be legally bound by, the terms and conditions of this End User Terms of Service (“Agreement”). If you do not agree to be bound by this Agreement, please do not register for the event and/or do not use the Service.

PLEASE READ THE FOLLOWING CAREFULLY BEFORE DOWNLOADING, INSTALLING AND/OR USING THE SERVICE.

1. Ability to Accept

You represent and warrant that you are of legal age and otherwise competent to enter into this Agreement in your jurisdiction and, if you are entering into this Agreement on behalf of an entity, that you are authorized to enter into this Agreement on behalf of such entity.

2. Right to Use

Subject to the terms and conditions of this Agreement, we hereby grant you a personal, revocable, non-exclusive, non-sublicensable, non-assignable, non-transferable right to: (i) use the Service in connection with events participation; and (ii) use the Service on a mobile telephone, tablet, computer or any other device (each, a “Device”) that you own or control; all in accordance with this Agreement.

If you are accessing the Service as an organization to whom the event organizer has enabled Sponsor-related features (“Sponsor”), your use of the Service is limited to accessing those Sponsor-related features enabled by the event organizer and only for the purposes of marketing, networking, or outreach in accordance with the event organizer's instructions.

3. Restrictions

You agree not to, and shall not permit any third party to: (i) license, redistribute, sell, lease, lend or rent the Service; (ii) disassemble, reverse engineer, decompile or decrypt or attempt to derive the source code, object code or underlying structure, ideas, know-how or algorithms relevant to the Service or any documentation or data related to the Service; (iii) copy, modify, improve or create derivative works or features or a competitive product to the Service or any part thereof; (iv) circumvent, disable or otherwise interfere with security-related features of the Service or features that prevent or restrict use or copying of any content or that enforce limitations on use of the Service; (v) remove, alter or obscure any proprietary notice or identification, including copyright, trademark, patent or other notices, contained in or displayed on or via the Service; (vi) use any communications systems provided by the Service to send unauthorized and/or unsolicited commercial communications; (vii) use the Service to violate any applicable laws, rules or regulations, or for any unlawful, harmful, irresponsible or inappropriate purpose, or in any manner that breaches this Agreement; and/or (viii) if you are a Sponsor, use any personal data accessed through the Service without a lawful basis, in violation of applicable privacy or marketing laws, or in a manner inconsistent with the event organizer’s instructions.

4. Account

In order to use some of the Service features you may have to create or use an account (an “Account”). If you create an Account, you must provide accurate and complete information about yourself. You are solely responsible for the activity that occurs in your Account, and you must keep your Account password secure. You must notify us immediately of any unauthorized use of your Account. You acknowledge and agree that information you provide in the course of creating an Account, joining an event community or registering for an event or use of the Service, including but not limited to, name, email address, phone number, physical address, and employer, may be provided to and maintained by us, pending your organizer’s chosen registration settings, whether or not you complete the registration process, and may be used by the organizer in connection with the event or future events.

You further acknowledge that any professional interests you provide during registration may be used to offer you and other event networking community members relevant connections and interactions as further detailed in Section 8 below.

5. Event Location Data

  1. Certain features or functionality (e.g., contact exchange, touchpoint interactions, and personalized session check-ins) (“Features”) of the Service may collect or be dependent on data related to your approximate location within the event venue (“Event Location Data”). This data is collected using an identifiable badge provided to you, which periodically transmits signals to designated receivers deployed at the venue, to estimate your general location within an event space.
  1. Event Location Data does not involve GPS tracking and does not track your precise position. Instead, it determines whether you are present within organizer defined locations, such as a general event zone or room. Depending on your event organizer’s choices, it may also include session attendance records and attendance duration for specific tracked sessions. Additionally, even if the event organizer does not enable location tracking for specific areas, the system may still detect whether you are present within the event venue as a byproduct of other interactions, such as contact exchanges or session check-ins. 
  1. If you choose to use an identifiable badge, you agree to provide or to make your Event Location Data accessible to us as described above, to be used in accordance with the Service Privacy Policy (the “Privacy Policy”), to allow your event organizer to receive real-time and post-event analytics reports based on session attendance and location tracking. In some cases, your event organizer may also receive historical (non-real-time) identifiable session attendance records, such as a list of attendees per session and their attendance duration. 
  1. At check-in onsite or at any later point, you may choose to use a non-identifiable badge, which will not be linked to your personal information, in which case your badge’s Event Location Data will not be associated with you. However, while your badge will still remain functional the Features will be limited or will not operate.

6. Your Content

  1. At your event organizer’s choice, the Service may permit the hosting, sharing, posting and publishing of content that you may upload, import, copy, display, transmit and/or otherwise use while interacting with the Service, including any designs, images, animations, videos, audio files, fonts, logos, code, illustrations, compositions, artworks, interfaces, usernames, profile information, messages, links or any other information (“Your Content”). You confirm that Your Content does not infringe upon any third party rights, including any intellectual property and privacy rights, and you further understand that Your Content may be visible to other Service users in connection with the applicable Account and/or event, such as event registrants and/or networking community members. You shall be solely responsible for Your Content and the consequences of posting or publishing them. We reserve the right, without further notice to you, to monitor, censor, edit, remove, and/or delete any and all of Your Content at any time which we believe to be in violation of Section ‎6.5 (Prohibited Content).
  1. Right to Your Content. By submitting Your Content, you hereby grant us a worldwide, irrevocable, non-exclusive, royalty-free, perpetual right to use, reproduce, distribute, prepare derivative works of, display and perform Your Content only in connection with the Service and subject to the terms of this Agreement.
  1. Exposure. You understand and acknowledge that when accessing and using the Service you will be exposed to content from a variety of sources, and that we are not responsible for the accuracy, usefulness, safety or Intellectual Property Rights, or any privacy implications associated with such content. You agree to waive, and hereby do waive, any legal or equitable rights or remedies against us in this respect. We further encourage you to review the privacy practices of third party sources where applicable.
  1. Disclosure. We reserve the right to access, read, preserve and disclose any of Your Content or any other information that we obtain in connection with the Service as we reasonably believe is necessary to: (i) satisfy any applicable law, regulation, legal process, subpoena or governmental request; (ii) enforce this Agreement, including investigation of potential violations of it; (iii) detect, prevent or otherwise address fraud, security or technical issues; or (iv) protect the rights, property or safety of us, our users or the public.
  1. Prohibited Content. You agree not to send, display, post, submit, publish or transmit any content that: (i) is unfair or deceptive under the consumer protection laws of any jurisdiction; (ii) is copyrighted, protected by trade secret or otherwise subject to third party proprietary rights, including privacy and publicity rights, unless you are the owner of such rights; (iii) creates a risk to a person’s safety or health, creates a risk to public safety or health, compromises national security, or interferes with an investigation by law enforcement; (iv) impersonates another person; (v) promotes illegal drugs, violates export control laws, relates to illegal gambling, or illegal arms trafficking; (vi) is unlawful, defamatory, libelous, threatening, pornographic, harassing, hateful, racially or ethnically offensive, or encourages conduct that would be considered a criminal offense, gives rise to civil liability, violates any law, or is otherwise dishonest, inaccurate, inappropriate, malicious or fraudulent; (vii) involves theft or terrorism; (viii) constitutes an unauthorized commercial communication; or (ix) contains the contact information or any personally identifiable information of any third party unless legally permitted to do so.

7. Third Party Sources and Content

  1.  The Service enables you to view, access, link to, interact with and otherwise use third party content that are not owned or controlled by us (“Third Party Content”).
  1. We are not responsible for, and we expressly disclaim all warranties regarding, the accuracy, appropriateness, usefulness, safety or Intellectual Property Rights (as defined below) of, or relating to, any Third Party Content. You always have the choice to decide whether or not to view or use Third Party Content. Your interaction with and reliance upon, any Third Party Content is at your sole discretion.
  1. We do not endorse any advertising, promotions, campaigns, products, services or other materials that is included in any Third Party Content or that is communicated to you from a third party source and in no way shall be responsible or liable to you in connection with Third Party Content.

8. Messages and Interactions

The Service may include certain engagement and interaction capabilities such as an event networking community, group chats, 1:1 messaging, 1:1 meeting scheduling, and/or forums that permit you to send messages (including via email), schedule meetings, and generally engage with other Service users including us (“Messages and Interactions”). For the avoidance of doubt, your Messages and Interactions shall be considered a part of “Your Content” as defined in Section 6 (Your Content).

You are solely responsible for your Messages and Interactions and any consequences thereof, and you agree to hold us harmless, and expressly release us, from any and all liability arising from your Messages and Interactions. You grant us a worldwide right to use, store, reproduce, and aggregate your Messages and Interactions, including through the use of tools and services of third party service providers, for the following purposes:

  1. Facilitating sending Messages and Interactions to your designated recipients;
  2. Analyzing data based on Messages and Interactions (e.g., meeting acceptance and decline rates, number of 1:1 messaging sent, and reply rates);
  3. Enforcing the terms of this Agreement, including, but not limited to, Section 6;
  4. Other legitimate business purposes as outlined in the Privacy Policy.
  1. Removal of Content. It is our policy to respect the legitimate rights of copyright owners, and we will respond to clear notices of alleged copyright infringement. Pursuant to the Digital Millennium Copyright Act, 17 U.S.C. (the “DMCA”) Section 512, we have designated a Copyright Agent (as specified below) to receive notifications of claimed copyright infringement in connection with the Services. Please be advised that we enforce a policy that provides for the termination in appropriate circumstances of Service users who are repeated infringers. If you believe that your work has been copied in a way that constitutes copyright infringement, please provide the Copyright Agent with the following information in accordance with the DMCA:
    •  An electronic or physical signature of the person authorized to act on behalf of the owner of the copyright;
    •  A description of the copyrighted work you claim has been infringed;
    • A description of where the material that you claim is infringing is located on the Service, with enough detail so that we can find it. Providing URLs in the body of an email is the best way to help us locate content quickly;
    •  Your address, telephone number and email address;
    • A statement by you that you have a good faith belief that the disputed use is not authorized by the copyright owner, its agent or applicable law; and
    • A statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner’s behalf.
  1. Counter-Notification. If you believe that the material you posted was removed from the Service by mistake, and that you have the right to post the material, you may elect to send us a counter-notification. To be effective the counter-notification must be a written communication provided to our Copyright Agent that includes substantially the following (please consult your legal counsel or see the DMCA, Section 512(g)(3) to confirm these requirements):
    •  Your physical or electronic signature;
    • Identification of the material that has been removed or to which access has been disabled and the location at which the material appeared before it was removed or disabled. Providing URLs in the body of an email is the best way to help us locate content quickly;
    • A statement under penalty of perjury that you have a good faith belief that the material was removed or disabled as a result of a mistake or misidentification of such material; and
    • Your name, address and telephone number, and a statement that you consent to the jurisdiction of the Federal District Court for the judicial district in which the address is located, or if your address is outside of the United States, for any judicial district in which we may be found, and that you will accept service of process from the person who provided notification of infringement or an agent of such person.
  1. Misrepresentations. Please note that under Section 512(f) of the DMCA, any person who knowingly materially misrepresents that material or activity is infringing or was removed or disabled by mistake or misidentification may be subject to liability.
  1. Copyright Agent. Our agent for notice of claims of copyright infringement (“Copyright Agent”) can be reached as follows:

Name: Bizzabo Inc.

Email: [email protected]

10. Intellectual Property Rights

Nothing in this Agreement will directly or indirectly be construed to assign or grant you any right of ownership, title or interest, or any intellectual property rights relating thereto, in the Service or any related content.

“Intellectual Property Rights” mean any and all rights, title and interest in and to the Services, including any and all copyrightable materials or any other content thereof which is or may be subject to any intellectual property rights under any applicable law (including any artwork, graphics, images, website templates and widgets, literary work, source and object code, computer code (including html), applications, audio, music, video and other media, designs, animations, interfaces, documentation, derivatives and versions thereof, the “look and feel” of the Services, methods, products, algorithms, data, interactive features and objects, advertising and acquisition tools and methods, inventions, trade secrets, logos, domains, customized URLs, trademarks, service marks, trade names and other proprietary identifiers, whether or not registered and/or capable of being registered, and similar rights of any type under the laws or regulations of any governmental, regulatory, or judicial authority, whether foreign or domestic.

11. Payments

If you wish to purchase tickets or other goods or services through the Service (each such purchase, a “Transaction”), you will be asked to supply certain information applicable to your Transaction, including, without limitation, credit card information. You agree that all information that you provide in connection with the Transaction will be accurate, current and complete and consent to disclosure, transmission and use of such information as necessary to process the Transaction. You agree to pay all charges incurred by you at the prices then in effect. You will also be responsible for paying any applicable taxes relating to your Transactions. The sale or purchase of tickets to certain events may be regulated by certain state, county and city laws or regulations. You acknowledge that complying with such laws is your responsibility, and you agree not to hold us liable for your failure to comply with any such law whether or not we have notified you of, or have properly applied, any such law. We will comply with law enforcement authorities and may provide them with any and all information you submit to us to assist in any investigation or prosecution they may conduct. You agree that you will only use credit cards belonging to you or such other party who expressly authorized such use, for the purpose of conducting Transactions. Verification of information may be required prior to the acknowledgment or completion of any Transaction.

12. Privacy

  1. By using the Service, you acknowledge that your personal data will be processed in accordance with the Privacy Policy, which describes how we collect, use, share, and protect your information in connection with the Service. This may include, depending on the use of the Service by you and/or your event organizer, personal data such as your name, login credentials, contact details, role, company, country, professional interests, Messages and Interactions, Event Location Data and related event attendance information, and any other information you provide while using the Service. We also collect data about your usage of the Service, such as your Service platform interactions, preferences and device information. This data is used to provide, improve and personalize the Service, and ensure the security of the Service platform.
  2. If you are a Sponsor, you acknowledge that your access to any personal data through the Service is determined solely by the event organizer, and you agree to process such data only in compliance with all applicable data protection and marketing laws and in accordance with the purposes disclosed by the event organizer. You further acknowledge that you are the controller of all personal data made available to you through the Service, whether such data is accessed by you through the Service, or collected by you through Service features such as lead capture, badge scanning, or similar interactions. Accordingly, you are solely responsible for securing any lawful basis required for contacting or processing the personal data of event registrants, whether such data is accessed through the Service or collected through Service features such as lead capture, badge scanning, or similar interactions.
  3. You further acknowledge that, depending on your, and your organizer’s, use of the Service and Service features, certain personal data may be visible to other Service users and/or publicly. For example, if you are a member of an event networking community, your name, profile information (such as picture, blurb and profile link), job title, organization, country, professional interests and calendar availability may be made available to other members of that event community. In addition, the above information, as well as group chat transcripts and aggregated messaging, meeting scheduling and matchmaking information will be made available to your event organizer. Depending on your event organizer’s configuration, certain information from your event registration or community profile may also be made visible to Sponsors for marketing, networking, or outreach purposes, including through AI capabilities that generate relevance indicators or matching scores as further described in Section 13, and as  provided in the Privacy Policy. You may opt out of such visibility as described in Section 12.4.2.
  4. If you do not agree with how your personal data is processed, please do not use the Service. You can also choose to:
    • 4.1 remove yourself from the event community and/or manage your data visibility on the event community. 
    • 4.2 if your event organizer has enabled Sponsor-related features, opt out of such visibility or communications by updating your Community visibility settings or by contacting your event organizer, as detailed in the Privacy Policy.
  5. You also acknowledge that while we take reasonable steps to protect your information, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
  6. Your event organizer determines how your data is collected, used, shared, and displayed within the Service, including any visibility to Sponsors or other third parties. If you have any questions or concerns regarding the processing of your data and your privacy rights, please refer to the Privacy Policy or contact your event organizer.
  7. We will use any personal information that we may collect or obtain in connection with the Service in accordance with our contractual commitments, this Agreement and the Privacy Policy, and you agree that we may do so.

13. AI-Powered Features

Where your event organizer has enabled AI-powered features as part of the Service, the Service may use automated systems, including generative AI and machine learning capabilities, to provide certain functionality, recommendations, relevance indicators, matching features, and automated interactions. Such AI-powered features may include Sponsor-related matching capabilities and the AI-powered event assistant described below.

    1. Attendee-Sponsor Matching. Certain information from your event registration or community profile (such as job title, organization, industry, interest tags, and, where provided by the event organizer, CRM-sourced information) may be processed using AI capabilities to generate relevance indicators or matching scores to facilitate connections between Sponsors and Attendees. 
    1. Sponsors. Certain recommendations, relevance indicators, or matching scores made available to you through the Service may be generated using AI capabilities without human review. Such AI-generated content may be inaccurate, incomplete, or not reflective of attendee(s) profile or fit. It does not constitute advice of any kind and should not be solely relied upon for business or outreach decisions, or misrepresented as human-generated output. You are responsible for your own assessment and use of any such content in compliance with applicable law.
    1. Event AI Assistant. Where your event organizer has enabled the AI-powered event assistant feature ("Event Assistant"), the Service may make available an automated chatbot with which you may interact during the event. The Event Assistant relies on the data, content, and information as provided by your event organizer. Conversations you have with the Event Assistant are automated and not conducted by a human representative, and may be stored and processed in accordance with the Privacy Policy. The Event Assistant responses may be inaccurate, incomplete, or not reflective of current circumstances. Such responses do not constitute advice of any kind, should not be solely relied upon, and we are not responsible for any consequences arising from your reliance thereon.
    2. No AI Model Training. We do not use your personal data, Your Content, Messages and Interactions, or any other information you provide or generate in connection with the Service, including through AI-powered features such as the Event Assistant, to train, fine-tune, or otherwise improve any AI or machine learning model.

    14. Device Security

    Please also be aware that certain personal information and other information provided by you in connection with your use of the Service may be stored on your Device (even if we do not collect that information). You are solely responsible for maintaining the security of your Device from unauthorized access. We are not responsible for any loss or damage resulting from the compromise of your device’s security.

    15. Warranty Disclaimers

    1. THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT WARRANTIES OF ANY KIND INCLUDING, WITHOUT LIMITATION, REPRESENTATIONS, WARRANTIES AND CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND THOSE ARISING BY STATUTE OR FROM A COURSE OF DEALING OR USAGE OF TRADE.
    1. WE DO NOT WARRANT THAT THE SERVICE WILL OPERATE ERROR-FREE, THAT THE SERVICE IS FREE OF VIRUSES OR OTHER HARMFUL CODE OR THAT WE WILL CORRECT ANY ERRORS IN THE SERVICE. YOU AGREE THAT WE WILL NOT BE HELD RESPONSIBLE FOR ANY CONSEQUENCES TO YOU OR ANY THIRD PARTY THAT MAY RESULT FROM TECHNICAL PROBLEMS INCLUDING WITHOUT LIMITATION IN CONNECTION WITH THE INTERNET (SUCH AS SLOW CONNECTIONS, TRAFFIC CONGESTION OR OVERLOAD OF OUR OR OTHER SERVERS) OR ANY TELECOMMUNICATIONS OR INTERNET PROVIDERS. WE ALSO MAKE NO WARRANTIES REGARDING THE ACCURACY, COMPLETENESS, OR RELIABILITY OF ANY AI-GENERATED CONTENT, RELEVANCE INDICATORS, OR MATCHING SCORES MADE AVAILABLE THROUGH THE SERVICE. SUCH OUTPUTS ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY AND SHOULD NOT BE SOLELY RELIED UPON FOR BUSINESS OR OUTREACH DECISIONS.
    1. IF YOU HAVE A DISPUTE WITH ANY OTHER SERVICE USER, YOU AGREE THAT WE ARE NOT LIABLE FOR ANY CLAIMS OR DAMAGES ARISING OUT OF OR CONNECTED WITH SUCH A DISPUTE. WE RESERVE THE RIGHT, BUT HAVE NO OBLIGATION, TO MONITOR ANY SUCH DISPUTE.
    1. Applicable law may not allow the exclusion of certain warranties, so to that extent such exclusions may not apply.

    16. Limitation of Liability

    1. UNDER NO CIRCUMSTANCES SHALL WE BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF DATA, REVENUE, BUSINESS OR REPUTATION, OR FOR THE COST OF SUBSTITUTE GOODS OR SERVICES, THAT ARISES UNDER OR IN CONNECTION WITH THIS AGREEMENT, OR THAT RESULTS FROM THE USE OF, OR THE INABILITY TO USE, THE SERVICE EVEN IF YOU HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
    1. IN ANY EVENT, OUR TOTAL AGGREGATE LIABILITY FOR ALL DAMAGES AND LOSSES THAT ARISE UNDER OR IN CONNECTION WITH THIS AGREEMENT, OR THAT RESULT FROM YOUR USE OF OR INABILITY TO USE THE SERVICE, SHALL NOT IN ANY CIRCUMSTANCE EXCEED THE TOTAL AMOUNT OF FEES PAID BY YOU FOR THE TRANSACTION/S.

    17. Indemnity

    You agree to defend, indemnify and hold harmless us and our licensors, affiliates, and our respective officers, directors, employees and agents, from and against any and all claims, damages, obligations, losses, liabilities, costs and expenses (including but not limited to attorney’s fees) arising from: (i) your use of, or inability to use, the Service, including but not limited to Your Content; (ii) your violation of this Agreement; and (iii) your violation of any third party right, including without limitation any Intellectual Property Right or privacy right. Without derogating from or excusing your obligations under this section, we reserve the right (at our own expense), but are not under any obligation, to assume the exclusive defense and control of any matter which is subject to an indemnification by you if you choose not to defend or settle it. You agree not to settle any matter subject to an indemnification by you without first obtaining our express approval. If you are a Sponsor, you also agree to indemnify us for any claims arising from your processing or misuse of personal data accessed whether such data is through the Service, or collected through Service features such as lead capture, badge scanning, or similar interactions, including any failure to secure the lawful basis required for such processing.

    18. Export Laws

    You represent that you are not, and will not make the Services available to, the resident of any embargoed country or a prohibited person under any export control or anti-terrorism law, regulation or list. You agree to comply fully with all applicable export laws and regulations to ensure that neither the Service, nor any technical data related thereto are exported or re-exported directly or indirectly in violation of, or used for any purposes prohibited by, such laws and regulations.

    19. Assignment

    This Agreement, and any rights granted hereunder, may not be transferred or assigned by you but may be assigned by us without restriction or notification.

    20. Modification

    We reserve the right to modify this Agreement at any time by sending you a notification and/or publishing the revised Agreement on the Service. Such change will be effective ten (10) days following the notification thereof, and your continued use of the Service thereafter means that you accept those changes.

    21. Governing Law and Disputes

    This Agreement shall be governed by and construed in accordance with the laws of New York, NY, USA, without regard to its conflict of laws rules. You agree to submit to the personal and exclusive jurisdiction of the courts located in New York, NY, USA, and waive any jurisdictional, venue or inconvenient forum objections to such courts. Notwithstanding the foregoing, we may seek injunctive relief in any court of competent jurisdiction.

    22. General

    This Agreement, and any other legal notices published by us in connection with the Service, shall constitute the entire agreement between you and us concerning the Service. In the event of a conflict between this Agreement and any other communication, the terms of this Agreement shall prevail. If any provision of this Agreement is deemed invalid by a court of competent jurisdiction, the invalidity of such provision shall not affect the validity of the remaining provisions of this Agreement, which shall remain in full force and effect. A party’s failure to assert any right or provision under this Agreement shall not constitute a waiver of such right or provision. YOU AGREE THAT ANY CAUSE OF ACTION THAT YOU MAY HAVE ARISING OUT OF OR RELATED TO THIS AGREEMENT MUST COMMENCE WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ACCRUES. OTHERWISE, SUCH CAUSE OF ACTION IS PERMANENTLY BARRED.

    Last Updated:  June 8, 2026.